Countdown To Springtime:

  • 00 DAYS
  • 00 HR
  • 00 MIN
  • 00 SEC

57th Annual Springtime Tallahassee Festival – March 28-29, 2025

Crafted & Gifted Food Vendor Application

Join us for the 57th Anniversary of the Springtime Tallahassee Festival.  With more than 100,000 attendees and featuring the finest arts and crafts vendors, gourmet foods, and parade floats from around the Southeast, this is one event you don’t want to miss!

General Jubilee Information & Requirements

(Please read carefully as information has been changed from previous years)

  • The Jubilee will be held on March 29, 2025 from 9:00 am – 5:00 pm on the streets and in the parks of beautiful downtown Tallahassee, Florida.
  • Booth space is limited. Applications will be accepted for review until February 14, 2025. If space is available late applications will be considered with a $25.00 late fee. Please note: acceptance of an application is not acceptance into the Jubilee. Applications will be reviewed for acceptance and notification of acceptance will be given via email. Notifications of non-acceptance will be given via email/phone.
  • Booth payment must be paid in full and included with the application.  Payment will be refunded in full if the application is not accepted.
  • Booth cancellations are non-refundable within 30 days of the festival date.  A $25.00 administrative fee will be charged for booth cancellations, regardless to the date of cancellation.
  • A $25.00 NSF (Non sufficient funds) fee will be assessed for any returned checks.
  • Craft booths are 10’ x 15′ and Gifted Food booths are 10’x10′. All booths are outdoors and are assigned based on vendor category. All equipment must fit within the designated booth space.
  • An email indicating acceptance in the Jubilee will be sent out upon application approval. Please read the information below regarding vendor packets.
    • All TALLAHASSEE vendors will be required to pick up their vendor packet from the Springtime Tallahassee Office, (114 East 5th Ave, Suite B, Tallahassee, FL 32303). Pickup options include March 17-21, 2025 between the hours of 10:00am and 4:00pm
    • All others located outside of Tallahassee will receive their packets via USPS the week of March 17, 2025.
  • Booth set up begins at 5:30 am March 29, 2025.  Booths must be set up by 8:30 am and disassembled by 6:00 pm.
  • All vehicles must be moved to designated parking by 8:00am or they will be towed from festival grounds. Vehicles will not be allowed in the vendor area until 5:00 pm for any reason.
  • Springtime is held outdoors. Electricity is available in certain areas for purchase for $25.00 per plug (20 AMPS). Electricity must be requested and paid for at the time of application submission. PLEASE SEE RULES FOR DETAILS.
  • Vendors are responsible for collecting and paying Florida sales tax. Sales tax forms will be distributed on March 29, 2025, to be submitted to the Florida Department of Revenue.
  • Vendors supply their own booth tables, chairs and small tents (no larger than designated size).
  • All vendor tents must be properly weighted down; stakes are not permitted. Please be prepared for any strong winds/rain that may occur.
  • Payment may be made by check, money order, or credit card (Visa, Master Card and American Express accepted). Checks and money orders should be made payable to Springtime Tallahassee Festival, Inc. Credit Card payment will only be accepted via online application on our website (paying in full) or by selecting “Invoice” on the last page of the application. Once your application has been received by the office, you will be sent an invoice link for online payment to the email you provided. Payment must be made within 10 days of receiving invoice.
  • EVENT CANCELLATION POLICY: The festival is a community fundraising event run by a nonprofit organization. Booth fees go directly to advertising and operations for the event. The event will only be cancelled if the safety of the vendors and participants is deemed at risk due to inclement weather, acts of God, or any other circumstances deemed necessary by Springtime Tallahassee or government officials/entities. We have decided to secure event cancellation insurance for this year’s event should the Jubilee in the Park be cancelled due to inclement weather; specified as total accumulation of .50” or greater rainfall between 9am-4pm and/or lightning at a distance that is deemed unsafe. This would allow us to refund all applicable vendors fees. Please note that refunds will only be disbursed if/when the policy claim has been processed and approved after meeting the requirements of the insurance policy.

Food Vendor Rules

Springtime Tallahassee will review, accept and assign food vendors on a first come basis by product category.  Selection of food vendors will be based on creativity, originality, appropriateness, and attractiveness of menu.  All food products listed on this application will be subject to acceptance prior to the Jubilee.

  • All food vendors must have current General Liability insurance coverage with a minimum of $1,000,000/$1,000,000 (occurrence/aggregate) limits of BI & PD. A Certificate of Insurance is required with Springtime Tallahassee, Inc. named as additional insured.
  • Vendors must mail Liability Certificate of Insurance to Springtime Tallahassee, Inc. along with the application. For single day coverage, please contact K & K Insurance at 800-328-2317 or Philadelphia Insurance at phly.com.
  • Vendors are to send in a photo of display. Photo will not be returned.
  • Coca-Cola is the proud sponsor and the sole vendor of drinks during the Springtime Tallahassee Jubilee. Vendors are allowed to sell coffee, smoothies, and slushies ONLY. Violation of the drink policy will result in immediate closure and forfeit of booth.
  • Exhibitors may not sell or solicit outside of your designated booth space area.
  • Quality assurance inspections will take place prior to the opening of the event and throughout the day to ensure all rules and regulations have been met.
  • Low noise inverter generators are permitted. Generators which are too disruptive and noisy will be asked to be removed.
  • Electricity is available for purchase at $25.00 per plug (20 amps), and must be purchased at the time of application submission.  You cannot piggyback extension cords into a plug or use a power strip.  Extension cords must be grounded (3 prong plugs) and covered or taped down. In case of a blown circuit, a $100.00 charge will be incurred.
  • PA systems are not permitted.
  • Booth spaces may use battery power, propane gas, charcoal grills or cookers only.
  • All food booth workers must wear hair restraints and hats.
  • Food vendors are responsible for maintaining constant booth cleanliness and must dispose of garbage in City-provided garbage cans only.
  • Fresh water may be obtained by filling your own buckets at a central water valve provided near booths.
  • Booth space wastewater and grease must be contained and disposed of properly or deposit will be forfeited.
  • Food vendors are required to keep perishable foods cooled on ice.
  • A local ice vendor will sell ice directly to you all day March 29, 2025.  Please indicate a need for ice on your application.
  • Food vendors are required to furnish tents to cover food preparation area.
  • A $200.00 deposit is required by all food vendors that prepare their food on site. Vendors who adhere to rules, clean up, garbage, electricity, water and grease disposal guidelines will receive their deposit within 30 days.
  • All vendors must return a signed General Release Form with application including one witness signature (does not have to be notarized).
  • Please note: Wi-Fi is not available in the parks. Vendors must supply their own, if needed.

2025 Application

2025 Crafted & Gifted Food Vendor Application
DESCRIPTION:

Details
379.9 KiB
13 Downloads
Download File
2025 Crafted & Gifted Food Vendor Application
First
Last

Please indicate booth type and space applying for

(Food trucks must select space size as well):
10’x15’ Space. Made on site, kettle corn, snow cones, ice cream, etc
10’x10’ Space. Foods that are original home recipes prepackaged for take home gifts, ex. hot sauces, dips, jams, jellies, candy. Items cannot be mass produced by a company.
MUST be paid by February 28, 2025.
$25 per plug (20 Amps)
Changes cannot be made after March 3, 2025. (Drinks may not be sold or given away)
Maximum upload size: 2MB
Upload copy of Certificate of Insurance
Maximum upload size: 268.44MB
Plus $5 paypal fee

General Release Of Claims & Hold Harmless Agreement

SPRINGTIME TALLAHASSEE, INC. does NOT provide liability insurance for the protection of persons, vendors, entertainers, merchants, organizations, spectators or others who participate in any SPRINGTIME TALLAHASSEE, INC. event.

In consideration of participating in a SPRINGTIME TALLAHASSEE, INC. event, I do hereby release and forever discharge SPRINGTIME TALLAHASSEE, INC., its members, officers, employees, agents, servants, volunteers and sponsors from any and all actions, negligence, causes of actions, claims and demands, for any damage, illness, loss or injury of any kind, which hereafter may be sustained by me or my organization in connection with or relating to any SPRINGTIME TALLAHASSEE, INC. event.

This release extends to, applies to, covers and includes all known, unknown, disclosed, undisclosed, foreseen, unforeseen, anticipated, unanticipated, suspected and unsuspected injuries, illness, damages, losses and liabilities, and the consequences thereof, not-withstanding the provisions of any state, federal, local or territorial law or statute to the contrary, the provisions of which laws are hereby expressly waived.

It is further understood and agreed that my/my organization’s participation in any SPRINGTIME TALLAHASSEE, INC. event is not to be construed as an admission of liability or the assumption of any responsibility by SPRINGTIME TALLAHASSEE, INC., its members, officers, employees, agents, servants, volunteers and/or sponsors for any act or omission by me or any member(s) of my organization.

I hereby agree on behalf of myself, my organization, its heirs, executors, administrators, and assigns to indemnify SPRINGTIME TALLAHASSEE, INC. and its members, officers, employees, agents, servants, volunteers and sponsors, jointly and severally, and to hold them harmless from and against any and all actions, negligence, claims, demands and liabilities, loss damages and expense of whatever kind or nature, including attorney fees, which may arise from my organization’s participation in the SPRINGTIME TALLAHASSEE, INC. event.

SPRINGTIME TALLAHASSEE, INC., The City of Tallahassee and The Tallahassee Police Department reserve the right to remove any misrepresented or inappropriate material or persons from any SPRINGTIME TALLAHASSEE, INC. event, including but not limited to, the Music Festival on Kleman Plaza, Jubilee in the Park, Grand Parade or any other event. Non-compliance with SPRINGTIME TALLAHASSEE INC.’S directive, rules and/or regulations will result in the forfeiture of my/my organization’s performance and immediate closure by SPRINGTIME TALLAHASSEE, INC.

I hereby grant permission to Springtime Tallahassee, Inc. representatives, to take and use: photographs and/or digital images of me for use in news releases and/or promotional materials. These materials might include printed or electronic publications, Web sites or other electronic communications. I further agree that my name and identity may be revealed in descriptive text or commentary in connection with the image(s). I authorize the use of these images without compensation to me. All negatives, prints, digital reproductions shall be the property of Springtime Tallahassee, Inc.